Constitution

 

 

  

 

CONSTITUTION

 

OF THE

  

ILLAWARRA

  

ZONE 16

  

BOWLS ASSOCIATION

 

LAST AMENDED 14TH AUGUST 2017

  

INDEX

1      DEFINITIONS. 4

  1.      ASSOCIATION NAME.. 5
  2.      INTERPRETATION.. 5
  3.      OBJECTS. 5
  4.      APPLICATION FOR AFFILIATION.. 5
  5.      QUALIFICATION FOR AFFILIATION.. 6
  6.      ANNUAL SUBSCRIPTIONS. 6
  7.      LIFE MEMBERSHIP. 6
  8.      MEMBERS LIABILITIES. 6

10    DISCIPLINING OF MEMBERS. 6

  1.    RIGHT OF APPEAL OF DISCIPLINED MEMBER.. 7
  2.    RESOLUTION OF INTERNAL DISPUTES. 7
  3.    MANAGEMENT.. 7
  4.    EXECUTIVE COMMITTEE 8
  5.     OFFICERS AND THEIR DUTIES. 8
  6.     MEETING OF THE MANAGEMENT AND EXECUTIVE COMMITTEE.. 8
  7.     NOTICE OF MEETINGS OF THE MANAGEMENT COMMITTEE.. 8
  8.     QUORUM OF MANAGEMENT AND EXECUTIVE COMMITTEE MEETINGS. 9
  9.     STANDING ORDERS. 9
  10.     CONDUCT OF DELEGATES AND REGISTERED BOWLERS. 10
  11.     ABSENCE AND LEAVE OF ABSENCE.. 10
  12.     VACANCIES. 11
  13.     DELEGATES. 11
  14.     SUB-COMMITTEES. 11
  15.     ANNUAL & SPECIAL GENERAL MEETINGS. 11
  16.     NOTICE OF ANNUAL GENERAL MEETING.. 12
  17.     BUSINESS AT ANNUAL GENERAL MEETINGS. 12
  18.     QUORUM AT ANNUAL GENERAL AND SPECIAL GENERAL MEETINGS. 13
  19.     SPECIAL GENERAL MEETINGS. 13
  20.     BALLOT.. 13
  21.     CASTING VOTE OF CHAIRPERSON.. 13
  22.     NOTICE OF MOTION – ABSENCE OF MOVER.. 13
  23.     ALTERATION TO CONSTITUTION.. 13
  24.     ROYAL NEW SOUTH WALES BOWLING ASSOCIATION INC.. 14
  25.     LAWS OF THE GAME.. 14
  26.     PENNANT ASSISTANCE SCHEME.. 14

 

  1.     AUDIT.. 14
  2.     BY LAWS. 14
  3.     BOWLING SEASON.. 15
  4.     CHAMPIONSHIP AND OTHER COMPETITIONS. 15
  5.     RULES OF THE ROYAL NEW SOUTH WALES BOWLING ASSOCIATION.. 15
  6.     CLUB TOURNAMENTS. 15

43.    ELIGIBILITY OF MEMBERS. 15

  1.     ATTIRE.. 15

45     DISPUTES AND OBJECTIONS. 16

  1.     DISQUALIFICATION.. 16
  2.     INDEMNITY.. 16
  3.     FUNDS - SOURCE.. 17
  4.     INSPECTION OF BOOKS Etc. 17

50     VESTING OF PROPERTY.. 17

  1.     PATRONS. 17
  2.     APPLICATION OF INCOME AND PROFITS. 18
  3.     SUSPENSION OF CLUBS. 18
  4.     WINDING UP. 18

 


 

1          DEFINITIONS

In these rules unless the context otherwise requires:

 

  1. Bowls Australia” means Bowls Australia Incorporated.
  2. “Act” means the Associations Incorporation Act 1984
  3. “Association” means Illawarra Zone 16 Bowls Association
  4. “Association Match” means any match arranged by the Association in accordance with these Rules
  5. “Club” means a properly constituted bowling club or provisional club as defined in rule 3
  6. “Delegates” means a maximum of two representatives of an affiliated or provisionally affiliated club as set forth in rule 22 of this constitution
  7. “Executive Committee” means the President, Zone Representative, Vice Presidents, (3) Treasurer, Secretary, Registrar/Assistant Secretary and Match Committee Chairperson.
  8. “Management Committee” means a Committee comprising the Executive Committee, Delegates – Life Members
  9. “Members” means a male person who is registered and financial with the Zone 16 Bowls Assoc and the RNSWBA
  10. “RNSWBA” means Royal New South Wales Bowling Association Inc
  11. “Life Member” means a member who may, in consideration of long or meritorious service, or for any other reason, be granted Life Membership of the Association by the Management Committee.
  12.  “Provisional Club” means a properly constituted Club of 16 members contemplating the construction of a green which conforms with that required of a Club as defined in rule 3.
  13. “Patrons” means a person or persons, appointed as a patron, by the Management Committee on the recommendation of the Executive Committee.
  14. “Secretary” means the Secretary or acting Secretary for the time being of the Association.
  15. “Public Officer” is the official point of contact for an incorporated association and is one of the authorised signatories
  16. “Special Resolution” in relation to the association means a resolution passed by a majority which comprises not less than three quarters of such members of the Management Committee as being entitled under this constitution to do so, vote in person at a Management Committee meeting.
  17. In this constitution words in the singular include the plural and vice versa.

 


 

 

2.         ASSOCIATION NAME

 

The Name of the Association is the Illawarra Zone 16 Bowls Association Inc (Formerly Illawarra District Bowls Association inc.)

Refer to By-Laws For List Of Affiliated Clubs.

 

3.         INTERPRETATION

 

In these rules unless the context or subject matter indicates or requires:

 

Association means The Illawarra Zone 16 Bowls Association Inc.

 

Association match means any match arranged in accordance with these rules.

 

Club means a properly constituted body of 16 or more full members whose annual subscription is not less than $2 per member, and having a green for play of not less than four(4) rinks to be laid down in conformity with the Laws Of The Game of Bowls Australia Inc.

 

Provisional Club means a properly constituted body of 16 or more full members, whose annual subscription is not less than $2 per member, and having acquired the necessary site, contemplates the construction of a green of no less than 4 rinks to be laid in conformity with The Laws of The Game Of Bowls Australia Inc.

 

Management Committee means Officers, delegates of affiliated clubs and Life Members of the Association as constituted by these Rules.

 

Junior Member means a member who is under the age of 18 years and pays less than the full annual subscription of a club, and is eligible to play in Association matches.

 

4.         OBJECTS

 

            The Object of the Association shall be:

 

(a)                To affiliate with the Royal New South Wales Bowling Association Inc as a Zone Association

(b)               To promote, advance and control the game of bowls.

(c)                To promote the welfare of all clubs associated in Zone 16

 

5.         APPLICATION FOR AFFILIATION

 

Any club applying for affiliation shall support its application by a copy of its rules and proof that it possesses the necessary qualifications as set forth in these rules.

Such proof shall be furnished whenever required by the association.

 

6.         QUALIFICATION FOR AFFILIATION

                        Every club, of which at least 16 members shall have paid the full subscription for the current year shall be entitled to apply for affiliation with the association and, if admitted shall be given representation on the management committee in accordance with these rules.

Provided that on, and after the first day of July, one thousand nine hundred and forty-seven, no club shall be permitted to affiliate, or retain its affiliation with the association, if its rules permit members to share in the profits of the club.

7.         ANNUAL SUBSCRIPTIONS

Every affiliated club must pay to the association an annual fixed affiliation fee to cover all categories of bowling members. (The executive committee to review this fee as required).

**For Detail See Bylaws.

The annual subscriptions shall be due on the first day of July of each year and must be paid to the association within thirty (30) days.  Such payment shall make the club financial until the following annual general meeting.

 

8.         LIFE MEMBERSHIP

                        The association, at the annual general meeting, may appoint life members, provided that the person, or persons nominated shall have over a minimum period of ten (10) years, rendered meritorious service and, provided that no member shall be granted life membership unless nomination is made by two(2) officers or delegates in writing twenty eights(28) days prior to the date of the annual general meeting and subsequent adoption of the nomination by not less than 75 percent of those present and entitled to vote.

The number of life members of the association shall not at any time exceed   six (6).

 

9.         MEMBERS LIABILITIES

                        The liability of a member of the association is to contribute towards the payment of the debts and liabilities of the association or the cost, charges and expenses of the winding up of the association and is limited to the amount, if any, unpaid by the member in respect of membership of the association.

10        DISCIPLINING OF MEMBERS

If any member shall willfully refuse or neglect to comply with the provisions of the rules   of the Association or shall be guilty of any conduct of which in the opinion of the Executive Committee is unbecoming of a member or prejudicial to the interest of the Association the Executive Committee shall have power to reprimand and fine and suspend and expel such member from the Association. Provided that at least seven (7) days before the meeting of the Executive Committee at which a resolution to reprimand and/or fine and/or suspend and/or expel such member or any combination thereof is put the member shall have had notice in writing of such meeting and of what is alleged against him and that he shall at such meeting and before the passing of such resolution have had an opportunity of giving orally or in writing any explanation or defense he may think fit and provide further that no member shall be expelled from the association unless the resolution of his expulsion is passed by a majority of those committee members present.

 

11.       RIGHT OF APPEAL OF DISCIPLINED MEMBER

 

(1)               A member may appeal to the association at a general meeting against a resolution of the executive committee which is passed under rule 10, within 7 days after notice of the resolution is served on the member, by lodging with the secretary a notice to that effect.

(2)               Upon receipt of a notice from a member under clause (1) the secretary shall notify the committee which shall convene a general meeting of the association to be held within 21 days after the date on which the secretary received the notice.

(3)               At a general meeting of the association convened under clause (2):-

(a)                no business other than the question of the appeal shall be transacted;

(b)               the committee and the member shall be given the opportunity to state their respective cases orally or in writing, or both; and

(c)                the members present shall vote on the question of whether the resolution should be confirmed, revoked or varied.

(d)               Voting shall be conducted on a show of hands unless the meeting resolved by ordinary majority a secret ballot. **Note a member has the right of appeal to the RNSWBA if still not satisfied.

12.       RESOLUTION OF INTERNAL DISPUTES

 

Disputes between members in their capacity as members of the association shall be referred to the executive committee of the association for resolution.

 

Disputes between members of the association and the association shall be referred to the Royal New South Wales Bowling Association for determination.

13.       MANAGEMENT

 

The management of the association shall be vested in a committee consisting of officers, life members and delegates.

 

 

The officers shall be the, President, Zone Councilor, Three (3) Vice Presidents, Treasurer, Secretary, Registrar/Assistant Secretary, Publicity Officer and Chairperson of the sub committees.

 

These officers shall be elected at the Annual General Meeting of the association and shall hold office until their successors have been elected.

 

Presidential candidates shall hold the office of President for an indeterminate period.

At all meetings of the management committee, the officers, life members and delegates shall be entitled to vote.

           


 

  1. EXECUTIVE COMMITTEE

           

The executive committee shall consist of, the President, 3 Vice Presidents, Secretary, Treasurer, Zone Councilor and Match Committee Chairperson.

**Note:           One of the Executive members must be the Public Officer.

The Executive Committee shall have the following powers.

It shall deal with any matters, which it considers should be dealt with without waiting for the next management committee meeting.

 

Any member of the executive may incur expenses up to the value of $250 in the normal pursuit of their portfolio. Such expenses to be verified and authorized at the next monthly meeting.

 

The executive committee may incur an expense to the value of $10.000, to allow normal functioning of the various facets of business pertaining to Illawarra Zone 16 bowls. Such expenses shall be authorized prior to the expense being incurred and be supported by the relevant documentation.

 

**Note, for list of executive committee duties, refer to bylaws.

 

15.       OFFICERS AND THEIR DUTIES

 

Refer to Zone 16 by-laws for duties

 

16.       MEETING OF THE MANAGEMENT AND EXECUTIVE COMMITTEE

 

(a)                The management committee shall meet BI-monthly on the 2nd Monday or on such date, time and place to be decided upon by the Management Committee.

(b)               The executive committee shall meet on the Wednesday prior to the management meeting or when summoned by the president or the secretary, or by written request signed by at least three (3) of its members.

 

17.       NOTICE OF MEETINGS OF THE MANAGEMENT COMMITTEE

 

Notice in writing of every meeting of the management committee and the nature of the business to be transacted, shall be delivered to each officer, life member and affiliated club at least seven (7) days before the date of an ordinary meeting and at least three (3) days before the date of a special meeting.

 

Notice of motion shall be in the hands of the secretary fourteen (14) days before the date of the special meeting.


 

18.       QUORUM OF MANAGEMENT AND EXECUTIVE COMMITTEE    MEETINGS

 

At all meetings of the management committee, twenty (20) officers, life members and delegates and at all meetings of the Executive committee four (4) members shall form a quorum.

 

Should a quorum not be present within thirty (30) minutes of the appointed time, the meeting shall lapse, or may be adjourned to such time, place and date as may be determined by those present.

 

19.       STANDING ORDERS

 

(a)        Movers of motions are limited to ten (10) minutes, and all other speakers to the motion (including the right of reply) to five (5) minutes, provided that such time limits may be extended by the chairperson, with the consent of the meeting.

(b)        When a motion, or amendment has been moved and seconded, no further support to such motion shall be heard until someone shall have spoken in opposition to such motion. After a speech in opposition has been made, speeches in support and opposition must follow in rotation, except with the consent of the meeting.

(c)        A member shall be entitled to speak only once to each question, but with the permission of the chairperson, may be treated as a new question. The mover only of any original motion has the right of reply.

(d)       No motion to dissent from the chairperson’s ruling, or decision shall be permitted unless made before any other business, or speech, has intervened and no debate shall be allowed, except by the mover, who shall be limited to five (5) minutes, and the chairperson.

(e)        It shall not be permitted to withdraw any motion that has been put from the chair, except with the consent of the meeting, one dissenter being sufficient objection.

(f)        A speaker shall not be interrupted, except on a point of order.

(g)        A notice of motion to alter, or rescind a resolution, and a notice of motion which has the same effect as a motion that has been negated by the association, shall not be in order unless it has been signed by ten (10) members, provided that this shall not apply where three (3) months have elapsed since the motion was passed, or negated.

(h)        Where a motion to alter or rescind has been negated, no similar motion shall be brought forward within three (3) months. The effect of the provision shall not be changed by substituting any motion differently worded, but in principle the same.

(i)         Discussion shall not be permitted upon any motion for adjournment of a meeting of the association. Upon the question being put on any such motion, the same is negated the subject than under consideration, or next on the business paper, shall be discussed and it shall not be allowable for any member to again move for an adjournment of a meeting until thirty (30) minutes has elapsed.

            The Proceedings of any committee appointed by the association shall be guided by these standing orders.

(j)         Suspension of standing orders for this purpose of speaking on a matter of vital importance may occur at any stage of the meeting.

(k)        Where a speaker desires to quote from a letter, or document, a copy of such letter or document shall be tabled by him by handing it to the secretary and becomes part of the records of the association.

(l)         The Chairperson has Power to direct any officer, or delegate, breaching these standing orders to leave the meeting.

 

20.       CONDUCT OF DELEGATES AND REGISTERED BOWLERS

 

Should the conduct of a person at a Management Committee meeting be such that they are asked to leave the meeting by the President/Chairperson, the following procedure shall apply:-

 

i           The person(s) is to leave the premises on the night of the meeting.

ii          A letter is to be sent by the Secretary of the Association to the Club or Clubs concerned regarding the person(s) conduct at the meeting.

iii         The Club or Clubs concerned are to inform the Association of any action taken against the person(s) in regards to this matter (i.e. warning, replacement, suspension or no action).

iv         Should any member by his action be deemed to bring the game into disrepute, the Zone 16 Executive  Committee may take action against the member in regards to the matter and may warn, suspend or expel such member.

v          The member shall be given at least 14 days’ notice to appear before the Committee to answer the charge.

vi         The notice shall set out the reason for the citation and the possible penalty that the committee may impose if the charge is proven.

vii        viii       Penalties to be determined by the Zone Executive Committee for each individual case and issue.

viii       The RNSWBA should be advised in writing of any action within fourteen days.

21.       ABSENCE AND LEAVE OF ABSENCE

 

(a)                Upon being satisfied with the bona fides of the case and provided no undue inconvenience may ensue, the Management Committee may grant leave of absence to members of the Executive Committee and members of the Sub-Committee.

(b)               The position of any officer of the association, who absents himself from three (3) consecutive meetings of the Management Committee without having obtained permission, shall be declared vacant by the management committee.

(c)                The position of any member of a sub-committee who absents himself from three (3) consecutive meetings of that sub-committee, without having obtained leave of absence from the chairperson, shall automatically become vacant.


 

22.       VACANCIES

 

The executive committee may appoint any eligible person to fill a casual vacancy and the person so appointed shall hold office until the next annual general meeting.

23.       DELEGATES

 

Every fully affiliated Club shall be entitled to send two (2) delegates to every Management Committee meeting of the Association. Each club is entitled to two (2) votes. Observers are allowed to attend, but cannot participate in the meetings procedures.           

24.       SUB-COMMITTEES

 

The members of sub-committees shall be elected at the Annual General Meeting and the chairperson of each sub-committee shall report in writing to each management committee meeting.

 

The following sub-committees shall be elected at the annual general meeting;

 

Match committee which shall consist if five (5) members

 

Umpires committee, which shall consist of seven (7) members

 

Junior committee, which shall consist of five (5) members

 

Junior Selection Committee, which shall consist of three (3) members, elected from the Junior Committee

 

The Coaching Committee, which shall consist of five (5) members

 

(a)    The Selection committee, which shall consist of five (5) members, with not more than one (1) per club.

(b)   At least (3) of which shall not be available for representative selection.

 

The Greens committee, which shall consist of three (3) members

 

Each subcommittee shall elect its own chairperson except the junior committee where the Junior Coordinator automatically becomes chairperson.

 

***FOR DUTIES OF SUB COMMITTEES SEE ZONE 16 BY-LAWS

25.       ANNUAL & SPECIAL GENERAL MEETINGS

 

(a)                The Association shall hold an Annual Meeting in August of each year, date to be advised by the Executive Committee and this meeting, and every special general meeting of the Association shall be comprised of the Association Officers, Life Members and two (2) Delegates appointed by each Affiliated Club.

(b)               At the Annual General Meeting of the Association, the Officers, Life Members and Delegates shall be entitled to vote.

(c)                No delegates shall be permitted to speak or vote at any meeting unless the annual subscriptions payable by his club have been paid.

(d)               Nominations for the positions of President, Zone Representative to the Board of Management of the Royal New South Wales Bowling Association Inc, three (3) Vice Presidents, Secretary, Registrar/Assistant Secretary, Publicity Officer, Treasurer, and all Sub-Committees shall be made in writing by the proposed, with the consent of the nominee in writing.

(e)                Nominations shall be in the hands of the Secretary of the Association at least 28 days prior to the Annual General Meeting and must be on approved Nomination Forms.

(f)        The number of votes obtained by a candidate will not be declared publicly but will be available on request to the Secretary. Ballot papers will not be destroyed until the mandatory time frame i.e. 3 months.

(g)        Should such nominations fall short of the required numbers, those nominated shall be declared elected. All vacancies shall be filled at the meeting by being proposed in the usual manner, with the consent of the nominee, whose consent must be in writing should such nominee not be present at the meeting.

(h)        Special Business may be transacted at the Annual Meeting, if at least 28 days’ notice has been given to the Secretary, who shall notify all club secretaries, association officers and life members at least 21 days before the meeting of all business to be transacted.

(i)         No postal voting is allowed at any election of officers or positions in the association.

26.       NOTICE OF ANNUAL GENERAL MEETING

 

A preliminary notice of the Annual General Meeting shall be issued by the Secretary, setting forth the usual business and the fact that nominations for the positions as set out in Rule (26 d) together with any notices of special business, must be in the hands of the secretary at least 28 days before such Annual meeting. Such preliminary notice shall be issued at least six (6) weeks prior to the Annual General Meeting.

27.       BUSINESS AT ANNUAL GENERAL MEETINGS

 

At the Annual General Meeting the order of business shall be:

 

(a)                The roll of officers, life members and delegates shall be called by the Secretary before any business is proceeded with.

(b)               Reading and confirmation of the minutes of the previous annual meeting and of any special general meetings (if any) held during the year.

(c)                Consideration of the management committee’s annual report, financial report and auditor’s report.

(d)               Election by ballot of officers.

(e)                Recommendation from the executive committee for reimbursement of out of pocket expenses for the coming year and shall be divided into 12 monthly payments.

(f)                Business of which due notice has been given.

 


 

28.       QUORUM AT ANNUAL GENERAL AND SPECIAL GENERAL MEETINGS

 

At every annual or special meeting twenty (20) officers, life members and delegates shall form a quorum. If a quorum is not present within 30 minutes of the appointed time of the meeting, the meeting will be adjourned to such date, place and hour as may be determined by those present.

 

29.       SPECIAL GENERAL MEETINGS

 

(a)                A special general meeting may be called by the President and SHALL be called by the Secretary when decided by resolution of the management committee or the executive committee, or on written requisition from five (5) affiliated clubs

(b)               Notice of the meeting, together with the business to be transacted, shall be forwarded to each affiliated club, Association officers, and life members at least twenty one (21) days before such meeting.

30.       BALLOT

 

A ballot at any special or management committee meeting shall be determined by a show of hands, unless a ballot be requested by not less than ten (10) of those present. Where a ballot is held for the election of officers, or members of Sub-Committee, the chairperson or returning officer shall not disclose the details of the votes polled at the meeting.

 

31.       CASTING VOTE OF CHAIRPERSON

 

At all meetings of the Association, the chairperson shall have a casting, as well as a deliberate vote.

 

32.       NOTICE OF MOTION – ABSENCE OF MOVER

 

In the absence of the intending mover of any motion, of which notice has been duly given, the same may, with the consent of the meeting, be moved by any other member of the management committee.

 

33.       ALTERATION TO CONSTITUTION

 

No changes to this constitution can occur, without the following,

 

(a)                Alterations, additions or deletions to any part of this constitution may only be made by special resolution passed at a duly convened meeting, Annual or otherwise, of the Management Committee.

 

(b)               Details of the proposed alterations, additions or deletions shall be given to the Secretary at least 35 days prior to the date of such meeting and the Secretary shall notify each Club the details of the resolution and the date and time and place of the meeting at least 28 days prior to that meeting.

 

(c)                Such notice of motion must be circulated to all officers, life members and affiliated clubs with at least 21 days’ notice.

(d)               The adoption at a duly convened meeting will require the consent of 75 percent of those present and entitled to vote.

(e)                The previous constitution is hereby repealed upon acceptance of this new version

(f)        This constitution was adopted at a special general meeting held on  14th August 2017  and becomes operative from this date.

Prior to any future printing of the rules, the executive shall peruse same and if thought necessary, to make recommendations for their alteration or amendment.

34.       ROYAL NEW SOUTH WALES BOWLING ASSOCIATION INC

 

(a)                The Association may join the Royal New South Wales Bowling Association Inc and may withdraw there from upon the resolution of the association carried by a 75 per cent majority of those present and entitled to vote

(b)               Notice of motion shall be in the hands of the Secretary at least fourteen (14) days before the date of a special meeting.

35.       LAWS OF THE GAME

 

The Laws of the Game shall be those adopted by Bowls Australia, but should this Association withdraw from the RNSWBA, the Management Committee shall have the power to alter or amend such laws for the purpose of its competitions. Before such altered laws are binding they shall be placed before Clubs for one month, and if after the expiration of that time they are confirmed by three quarters of the votes at a meeting of the Management Committee they shall become Laws of the Game for this Association.

 

36.       PENNANT ASSISTANCE SCHEME

 

The zone executive will administer a Pennant assistance scheme as set out in the by-laws.

37.       AUDIT

 

The Statement of Accounts and Balance Sheet for the period of twelve months ending 31st May, duly certified as correct by the Auditor, shall be submitted to the Annual Meeting, and shall be subsequently dealt with as provided in Rule 28.

 

38.       BY LAWS

 

The association shall have the power to make and enforce standing orders and by laws consistent with this constitution, the Laws of the Sport and the constitution of Bowls Australia.


 

39.       BOWLING SEASON

 

The bowling season shall commence on the first day of January in each year and finish on the last day of December each year.

 

40.       CHAMPIONSHIP AND OTHER COMPETITIONS

 

(a)                The greens of all affiliated Clubs shall be made available to the Association for the playing of any competition or match arranged under the control of the Association.

(b)               The Management Committee shall arrange Championship contests, open to all members affiliated with Association, and provide trophies for winners and runners-up and may also arrange Pennant and other contests and provide trophies therefore.

(c)                The Pennants shall be played in two or more grades, numbered numerically. In the event of a club entering more than one side in a grade, such sides shall be designated No1, No2, and No3 etc as per state conditions of play.

(d)               The Match Committee shall carry into effect all instructions from the Management Committee within such contests.

41.       RULES OF THE ROYAL NEW SOUTH WALES BOWLING ASSOCIATION

 

In respect to any matter arising for determination by this Association not specifically provided for these Rules the matter shall be determined according to the Constitution of the Royal New South Wales Bowling Association.

42.       CLUB TOURNAMENTS

No club shall conduct any tournaments in which members of other clubs are allowed to compete without obtaining the permission of the management committee.  Such permission to be applied for in writing.

 

43.       ELIGIBILITY OF MEMBERS

 

(a)                Any member who is unfinancial is not eligible to play in any match or competition.

(b)               Only members registered with the RNSWBA and Zone 16 and belonging to a financial Club are eligible to compete in Association events

44.       ATTIRE

 

(a)                In all pennant and other Association matches, players shall conform to the attire as laid down by Bowls Australia and RNSWBA By-Laws. Non-compliance with this rule shall render the club or player, as the case may be, liable to disqualification by the Match Committee, subject to appeal to the Executive Committee.

(b)               Players in Inter-Association and similar matches shall appear in the uniform of the Association. Players and Officials representing the Association at these matches may wear like attire.

 

45.       DISPUTES AND OBJECTIONS

 

(a)                The association shall have the power to settle all disputes on any matter relating to bowling between affiliated clubs. The association’s decision shall be final.

(b)               Where a club is drawn to play a match in an association championship event (including pennants) on a green, which it considers unfit for play, it shall have the right to lodge an objection against such green to the match committee.

(c)                Provided that notice of intention to lodge such objection shall be given to the opposing team or side, either before the commencement of play, or within a period of thirty (30) minutes after the commencement of play, and that such objection be lodged with the association secretary, within forty eight (48) hours after the time for play.

 

The match committee shall deal with such objections. A deposit of $50 must accompany such objection.

46.       DISQUALIFICATION

 

(a)                The Match Committee shall have power to prevent any Member of an affiliated Club from playing in any match or competition, on a representation in writing from the Secretary of the Club that he had not paid his subscription to the Club for which he has declared to play, or to any Club for which he formerly played, or (in the opinion of the said Committee) for any other sufficient cause.

(b)               No Member of an affiliated Club shall play in any Association match or competition during the season for more than one Club without written permission from the State Match Committee as per the State conditions of play.  This includes all Major Club Championships.

(c)                A Club permitting a member to play in Association or other fixtures, without having first duly entered his name for registration as a member thereof by the Association and paid the fixed affiliation fee and other prescribed fees thereto, shall be liable to such disqualifications as the Match Committee may impose.

47.       INDEMNITY

 

The Officers of the Association and the members of any Committee or Sub-Committee of the Association, duly appointed, acting in relation to any of the affairs of the Association, and every one of them, and every one of their Executors and Administrators, shall be indemnified and held harmless by the Association from and against all actions, costs, charges, losses, claims, demands and expenses which they or any of them, or any of their Executors and Administrators shall and may incur or sustain by or by reason of an act done, concurred in, or omitted in or about the executions of their duty or supposed duty in their respective Offices, except such (if any) as he shall incur or sustain by or through his or their willful neglect or default respectively; and none for their respective officers, or in relation thereto, except the same shall happen through his or their own.

 

48.       FUNDS - SOURCE

 

(a)                The funds of the association shall be derived from entrance fees and annual subscriptions of members, donations and, subject to any resolution passed by the association in general meeting, such other sources as the committee determines.

(b)               All money received by the association shall be deposited as soon as practicable and without deduction to the credit of the association’s bank account.

(c)                The association shall, as soon as practicable after receiving any money, issue an appropriate receipt.

(d)               The funds of the association shall be placed in such financial institutions as the management committee may determine to the credit of Illawarra Zone 16 Bowls Association and operated on by two (2) of the president, treasurer and secretary.

49.       INSPECTION OF BOOKS Etc

 

The records, books and other documents of the association shall be open to inspection, free of charge, by a member of the association at any reasonable hour.

50.       VESTING OF PROPERTY

 

All real and personal property now or hereafter held or acquired by the association, or by any person on its behalf, shall become and be vested in and held by the executive committee in trust for the association.

 

The Executive committee may, with the consent and approval of not less than 75 per cent of those present and entitled to vote at any meeting of the management committee of the said association, for such purposes:

 

Purchase or take on lease, or otherwise acquire for and on behalf of the association any property, right and privilege at such price as may be resolved by a meeting of the association.

 

Sell, exchange, lease, mortgage, or encumber property of the association upon such terms as may be resolved by a meeting of the association.

 

Institutes, conduct, defend, compound and abandon any legal proceedings by, or against the association, or its officers, or otherwise concerning its affairs and also compound and allow time for payment of any debts due and of any claims, or demands by, or against the association.

 

A certificate under the hand of the secretary of the association that this rule has been complied with shall be conclusive of such compliance.

 

51.       PATRONS

 

Patrons to the association shall be appointed following recommendations by the executive committee to the management committee and to hold office until a meeting of the management rules otherwise. Patrons are not to be members of the executive committee and have no voting rights

 

52.       APPLICATION OF INCOME AND PROFITS

 

(a)                The income and profits of the association shall be applied solely to the objects of the association. No portion shall be paid, or transferred by way of a dividend, bonus, or otherwise to any member of the association.

(b)               Nothing in paragraph (a) prevents the payment or transfer, in accordance with the by-laws and in good faith, of any remuneration, or other consideration, to any person or servant for any service actually rendered, or any goods actually transferred.

53.       SUSPENSION OF CLUBS

 

(a)                The Executive Committee shall have the power to reprimand, suspend or withdraw the affiliation of a Club which shall infringe any rule of this constitution, or against which a complaint in writing has been lodged with the Secretary of the Association, or which knowingly permits conduct amongst its members, which in the opinion of the Executive Committee shall render it unfit to retain its affiliation.

(b)               Provided that before such action is taken a notice of the infringement or complaint shall be sent, by certified mail, by the Secretary or Acting Secretary to the Club concerned giving at least 28 days’ notice of a meeting with the Executive Committee at which the infringement or complaint will be dealt with.

(c)                Any Club called to such a meeting shall be entitled to have three of its officials present to give evidence, but should such officials fail to attend at the time and place mentioned, the infringement or complaint will be heard and dealt with by the Executive Committee on the evidence before it, their absence notwithstanding, and the decision of the Executive Committee shall be reported to the Management Committee for confirmation.

(d)               At all hearings of matters relating to Clubs the Executive Committee may request the attendance of any person or persons who may be able to assist in the matter.

(e)                Any decision of the Management Committee in relation to such infringement or complaint shall be final. An appeal may be lodged with the RNSWBA within 14 days of the club concerned being notified of the decision of the Management Committee

 

54.       WINDING UP

 

In the event of the Association being wound up, the surplus property and funds of the Association shall be transferred to an Association or Associations, whether incorporated under the Association Incorporation Act or not, which:-

 

(a)                Has objects substantially similar to those of the Association.

(b)               Is not carried on for the objects of trading or securing pecuniary gain for its members

(c)                Has wind up provisions in its rules similar to the provisions in this rule